Terms and Conditions

By enrolling your child at BTA, you accept these terms and conditions ("Terms & Conditions") and sign your agreement to them as an ongoing agreement between you and BTA ("Agreement").

The Agreement is made between the parent/guardian ("Parent", "you" or "your") of each enrolled student ("Student") by a Parent and Breakthrough Theatre Arts C.I.C ("BTA", "we", "our", "us") (trading as Breakthrough Theatre Arts) and is valid at all times whilst the Student is enrolled on any activity and until such time as written notice is given in accordance with these Terms & Conditions.

INTRODUCTION

1.1

These Terms & Conditions apply to all our BTA Courses, Holiday Workshops, Workshops and any additional products and/or services offered by BTA and/or its group of companies in the future for any Student (collectively "BTA Activity")

1.2

For participation of a Student in a BTA Activity all Parents are required to consent to these Terms & Conditions by signature or by ticking the acceptance box for these Terms & Conditions when submitting an electronic application form online. We may update these Terms & Conditions from time to time.

1.3

If you are an existing Parent of BTA please read these amended Terms & Conditions carefully. Unless you contact us within fourteen (14) calendar days of receipt of these new Terms & Conditions, they shall supersede and extinguish all previous agreements between us and shall govern the contractual relationship between us going forwards. Your continued enrolment of a Student in BTA Activities shall be deemed as acceptance of these Terms & Conditions and willingness to be bound by the same.

1.4

Any changes to these Terms & Conditions require the written consent or approval of BTA.

1.5

A "Course" refers to a course of classes offering tuition in movement and voice which will be delivered during the Term (including online activities). Course classes will take place once per week for a certain number of hours, as detailed at the time of booking.

1.6

"Holiday Workshop" refers to Workshops (including online activities) run by BTA during the breaks between Terms.

1.7

"Director" refers to the principal of BTA.

1.8

"Term" refers to one normal academic term of BTA during which Courses are run.

1.9

"Term Dates" refers to the dates for the relevant Term.

1.10

1.11

"Workshop" refers to a one-off course (including online activities) offering tuition in movement and voice and/or other performing arts related activities which will be delivered for a certain number of hours per day for a period of between one (1) and five (5) consecutive days and can run at any time throughout the year.

“Online activity” refers to online streamed lessons and online Workshops utilising the Zoom platform, either delivered by BTA. See section point 8.7.

ENROLLING A NEW STUDENT IN A BTA ACTIVITY

2.1

To apply for a place for a new Student on a BTA Activity, the Parent must agree to these Terms & Conditions and submit an application form online.

2.2

Each Student's place is allocated on a 'first come, first served' basis. Applications must be accompanied by the appropriate payment/transfer, as set out for each BTA Activity below ("FEE").

The non refundable Fee to accompany a new Student's application form for term enrolment:

Classes £13 - £70 (as at 1 Sept 2024)

For Holiday Workshops and Summer Camps, deposits may vary, please check with the Directors.

2.3

If BTA is unable to accept the Student due to capacity reasons, the Student may, at the Parent's discretion, be placed on a reserve list. Before a Student is placed on a reserve list, the Principal shall inform the Parent whether (i) the Deposit will be retained by BTA whilst the Student is on the reserve list, or (ii) the Deposit will be refunded to the Parent and that the Parent may be required to repay the Deposit at a later date if a place is confirmed. If the Parent does not wish for the Student to be placed on a reserve list the Deposit shall be refunded. In any event Deposits shall always be refunded within fourteen (14) days of informing the Parent that the Deposit is refundable for capacity reasons.

2.4

From the date the Deposit is paid, you have a fourteen (14) calendar day cancellation period ("Cancellation Period") to change your mind and cancel the Student's place on the BTA Activity, subject to clauses 2.6 and 2.7 below.

2.5

After the Cancellation Period expires, the Deposit is non-refundable and will be retained by BTA.

2.6

If the start date of a BTA Activity falls within the Cancellation Period and the BTA Activity has finished before the Parent notifies BTA of their desire to cancel, then the Fee is not cancellable or refundable.

2.7

If the start date of the BTA Activity falls within the Cancellation Period and some of the sessions of the BTA Activity have been delivered before the Parent, within the Cancellation Period, notifies BTA of their desire to cancel, then the Deposit may be partly refunded in proportion to the number of sessions delivered.

2.8

Times, current Term Dates, fees and all relevant course details for booked BTA Activities will be confirmed in the Acceptance Letter or "Fee Note" for each BTA Activity, along with a receipt for payment of the Deposit.

2.9

All such terms and conditions detailed in the Fee Note or the Acceptance shall be incorporated into the Agreement and shall be deemed to have been accepted by the Parent upon payment by, or on behalf of, the Parent.

2.10

Fees for BTA Activities may vary between terms.

BALANCE PAYMENTS

3.1

For a Student enrolled on a Workshop, the full fees are paid as the Deposit in advance, as detailed in clause 2.2 above.

3.2

For a Student enrolled on either a Course or Holiday Workshop, following payment of the Deposit to BTA, Parents are required to make a subsequent payment of the outstanding balance due to BTA (the "Balance").

3.3

The Balance must be paid in full, subject to any alternative agreements made with the Director, by the first day of the Term or Holiday Workshop, by one of the following methods where offered:

1. Bank transfer;
2. Credit card (American Express is not accepted);
3. Debit card;
4. Cheque;
5. Direct Debit;
6. Cash;

3.4

Transaction charges apply to cheques of £1 per cheque.

COURSES

4.1

BTA may, at its discretion, offer the second child of the same family attending a course at the same time, a sibling discount of up to fifty percent (10%) on Course fees. This discretionary sibling discount will only apply if BTA is notified of the sibling relationship at the time the Deposit is paid. Only one discount may apply against the Course fee for an individual child at any one time.

4.2

Once enrolled on a Course, Term Dates for the next Term will be made known to Parents in writing at the end of the current Term.

4.3

If a Course session falls on a bank holiday then a replacement class will also be added onto the end of the current Term timetable or the subsequent Term.

4.4

Unless BTA is otherwise notified in writing by you before the sixth (6th) week of the Course, a Student is automatically re-enrolled onto the Course for the following Term.

4.5

If you do not notify BTA before the sixth (6th) week of the Course that you do not wish a Student to be re-enrolled onto the following Term of the Course, then you will remain liable for half of the full Term fees in respect of the next Term, regardless of attendance of the Student.

4.6

Payment is due for the next Term of Course fees before the start date of the Term, subject to any alternative payment agreements you may have with the Directors.

WORKSHOPS & HOLIDAY WORKSHOPS

5.1

Parents should contact BTA to confirm if it is organising Workshops and/or Holiday Workshops.

5.2

Dates and times of Workshops and Holiday Workshops are released in advance on the BTA website.

5.3

For the avoidance of doubt, the Trial Period and sibling discounts detailed in sections 3 and 4 above do not apply to Workshops or Holiday Workshops.

5.4

If you cancel a Student's place on a Holiday Workshop or Course outside of the Cancellation Period and within fourteen (14) calendar days of the commencement of the Holiday Workshop or Course, the Deposit will be retained by BTA and you will be required to pay fifty percent (50%) of the balance of the fees for the Holiday Workshop or Course.

5.5

If you cancel a Student's place on a Holiday Workshop or Course outside of the Cancellation Period and within seven (7) calendar days before the commencement of the Holiday Workshop or Course, the Deposit will be retained by BTA and you will be required to pay the full balance of the fee.

5.6

Please note that clauses 5.4 and 5.5 above are subject to your statutory cancellation rights as set out in clause 2 of these Terms and Conditions.

USE OF PERSONAL INFORMATION

6.1

The personal data (as it is defined in the Data Protection Act 2018) of a Student and/or Parent will be processed by BTA, including any group companies and/or the Directors in accordance with its Privacy Policy, which can be found here Privacy Policy. A hard copy of the Privacy Policy can be requested from admin@breakthroughtheatre.org

6.2

BTA owns all the rights, title and interest in and to its websites, including software, text and media and its trade marks, logos and brand elements. Nothing within these Terms & Conditions affects or licences the ownership of these rights. Any intellectual property created during any Course, Workshop or Holiday Workshop is owned by BTA

HEALTH AND SAFETY

7.1

Students participate at their own risk and are obliged to inform BTA and its staff of any existing injuries or medical condition. All application forms must have any known medical conditions stated and any changes to such information must be notified to BTA immediately in writing.

7.2

If you are unsure whether a Student should participate in any activity please consult the Student's GP before enrolling the Student on a BTA Activity.

7.3

Any medication left on the school premises must be clearly labelled and the Student should, unless BTA has agreed in writing otherwise, be able to administer it themselves.

7.4

Students must wear suitable footwear and clothing at all times, including BTA uniform for all Courses.

7.5

If a Student is unwell or has an accident requiring emergency treatment, the Parent will be contacted via the emergency contact details provided below or on the enrolment form. This number must always be contactable whilst the Student is attending the BTA Activity.

7.6

Parents are solely responsible for ensuring that the emergency contact details on BTA's records are up to date.

All online activities are recorded and held for a period of four weeks for safeguarding and quality review purposes.

PERSONAL PROPERTY

8.1

Students are obliged to take care of their own belongings. BTA can accept no liability for lost or damaged belongings.

8.2

You acknowledge that the maximum aggregate liability of BTA to a Student or Parent under these Terms & Conditions shall not exceed the BTA Activity fee to which a claim relates.

8.3

The liability of BTA and that of its staff is restricted to class time only and then only to gross negligence.

GENERAL

9.1

ECSOPA may, at its own discretion, refuse a Student entry to a BTA Activity or session of a ECSOPA Activity if it is felt that the Student's behaviour is unacceptable

9.2

BTA reserves the right to make changes to the timetable, the teaching staff, the advertised programme or the programme delivery mechanism (for clarity this may mean that we switch to online zoom classes) in the event of illness or other circumstances beyond our control.

9.3

Where a session of a BTA Activity has to be cancelled by BTA, Directors will give as much notice as possible. In the event of a last minute session cancellation, you will be notified by email, text message, a call to your mobile phone or through a designated BTA social media site. Parents must ensure that they provide their Directors with up-to-date contact details.

In the event of BTA Activity being cancelled, BTA will provide substitute lessons where possible either at an alternative time, venue or online. If no alternative can be offered, BTA will provide refunds for lessons that are unable to be fulfilled.

9.4

It is occasionally necessary to change the time and/or venue of a BTA Activity session. This will only be done if absolutely necessary and BTA will do its best to keep class times, programme delivery mechanisms and/or locations as similar as possible but unfortunately this cannot always be guaranteed.

9.5

In the event that a Student is unable to attend a BTA Activity session, due to sickness, holiday or a decision by the Parent or Student not to attend, BTA regrets that it is unable to refund any payment.

9.6

All Students must be collected on time after a session. BTA is unable to supervise Students after a session and consistent late collection will result in additional charges.

9.7

BTA Activity fees are reviewed annually and may be increased each year.

9.8

These Terms & Conditions, together with any Fee Note or Acceptance Letter, constitute the entire agreement between the parties which supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.

9.9

In the event that one or more of the provisions of the Agreement are found to be unlawful or otherwise unenforceable, those provisions shall be deemed severed from the remainder of the Agreement.

9.10

The Agreement shall be governed by, and construed in accordance with, the laws of England and Wales and any dispute, proceedings or claim shall fall within the jurisdiction of the English courts.

Terms and Conditions

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